- Situation
- Not tidied after use
- Category
- Cleaning
- Times per week
- 3
- Handling now
- Unchecked
- Raised by
- Empty
Surveys & feedback · Shared space rules
Choose shared space rules
When you decide together how a shared space should work
Only you can see the new document. Checks and statuses start empty, and share links, polls and surveys open when you publish them yourself.
Choose shared space rules
- Space name
- Not set
- Response period
- Not set
- Target
- Not set
- Assignee
- Not set
Write down the one shared-space issue to settle this time and fill in the situation table.
One thing to decide
Pick one rule to agree on for the shared space this time. Write the awkward situations in the table and check only the one to handle now.
| Situation | CategoryLabels | Times per weekNumber | Handling nowCheckbox | Raised byAssignee |
|---|---|---|---|---|
| Not tidied after use | Cleaning | 3 | Unchecked | Empty |
| Loud late at night | NoiseTime slot | 2 | Unchecked | Empty |
| Personal items pile up | Leaving items | 1 | Unchecked | Empty |
- Situation
- Loud late at night
- Category
- NoiseTime slot
- Times per week
- 2
- Handling now
- Unchecked
- Raised by
- Empty
- Situation
- Personal items pile up
- Category
- Leaving items
- Times per week
- 1
- Handling now
- Unchecked
- Raised by
- Empty
Deciding one thing at a time is faster. Handle the rest in the next document.
Pros and cons of each approach
Compare what each option offers and what to watch for, then gather opinions.
Comparing approaches
| Approach | Category | Expected benefits | Watch-outs | What to check first | Prep time (days) |
|---|---|---|---|---|---|
| Talk it through first, case by case | Apply right away | Not set | Not set | Not set | 0 |
| Try it briefly, then revisit | Needs a trial | Not set | Not set | Not set | 14 |
| Set shared rules and follow them | Apply right away | Not set | Not set | Not set | 3 |
- Category
- Apply right away
- Expected benefits
- Not set
- Watch-outs
- Not set
- What to check first
- Not set
- Prep time (days)
- 0
- Category
- Needs a trial
- Expected benefits
- Not set
- Watch-outs
- Not set
- What to check first
- Not set
- Prep time (days)
- 14
- Category
- Apply right away
- Expected benefits
- Not set
- Watch-outs
- Not set
- What to check first
- Not set
- Prep time (days)
- 3
Which approach should we start with? (one from the table above)
- Set shared rules and follow them
- Talk it through first, case by case
- Try it briefly, then revisit
If we try it, for how long?
- 2 weeks
- 1 month
- 2 months
To do after deciding
Once the approach is set, write who does what and when.
To do after deciding
| To do | Assignee | Due date | Progress |
|---|---|---|---|
| Talk again when the trial ends | Not set | Not set | Not set |
| Prepare needed supplies | Not set | Not set | Not set |
| Post the agreed rule in the space | Not set | Not set | Not set |
- Assignee
- Not set
- Due date
- Not set
- Progress
- Not set
- Assignee
- Not set
- Due date
- Not set
- Progress
- Not set
- Assignee
- Not set
- Due date
- Not set
- Progress
- Not set
What we decided
What we decided
☐
The poll link went to everyone who uses the space.
☐
The agreed rule and start date are written down.
☐
A date to check back is set.