Gatherings & events · Recurring meetup log

Recurring meetup log

For keeping the sessions, topics and attendance of a weekly or monthly group in one place

Only you can see the new document. Checks and statuses start empty, and share links, polls and surveys open when you publish them yourself.

Recurring meetup log

Meetup name: Not set
Frequency: Not set
Organizer: Not set
Capacity: Not set

Put the group name and cadence in the document details, then fill in the date and topic of session 1.

Our group's promises

A group lasts longer with a few small promises. Read them together and check the ones you'll keep.

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Announce the topic and venue the day before the meeting.

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Let us know in advance if you can't come, and no one asks why.

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Take turns presenting, and short is fine.

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Keep a record of each session and decide the next topic.

Session log

For each session, note the date, topic, presenter and attendance. Change the status once a session is over.

Session	DateDate	Topic	PresenterAssignee	AttendanceNumber	StatusStatus
Session 1	Empty	First meeting and introductions	Empty	Empty	Empty
Session 2	Empty	Empty	Empty	Empty	Empty
Session 3	Empty	Empty	Empty	Empty	Empty
Session 4	Empty	Empty	Empty	Empty	Empty

Row 1

Session: Session 1
Date: Empty
Topic: First meeting and introductions
Presenter: Empty
Attendance: Empty
Status: Empty

Row 2

Session: Session 2
Date: Empty
Topic: Empty
Presenter: Empty
Attendance: Empty
Status: Empty

Row 3

Session: Session 3
Date: Empty
Topic: Empty
Presenter: Empty
Attendance: Empty
Status: Empty

Row 4

Session: Session 4
Date: Empty
Topic: Empty
Presenter: Empty
Attendance: Empty
Status: Empty

Even a one-line record helps newcomers catch up on past sessions.

Pick the next topic

Choose the next session's topic by poll and record the decision.

Poll · Draft

Which topic do you want for the next session?

A topic suggested by a member
Continue from the last session
With a guest speaker
A casual chat

People can take part once the owner publishes it in the new document.

Decision draft

Next session's topic and presenter

Organizer tasks

List things to handle between sessions, like booking the venue or sending notices.

Organizer tasks

To do	Category	Assignee	Due date	Progress	Notes
Book the venue for the next session	Place	Not set	Not set	Not set	Not set
Share presentation materials in advance	Materials	Not set	Not set	Not set	Not set
Announce the next session's topic and time	Notice	Not set	Not set	Not set	Not set
Show new members the past records	New member	Not set	Not set	Not set	Not set

Book the venue for the next session

Category: Place
Assignee: Not set
Due date: Not set
Progress: Not set
Notes: Not set

Share presentation materials in advance

Category: Materials
Assignee: Not set
Due date: Not set
Progress: Not set
Notes: Not set

Announce the next session's topic and time

Category: Notice
Assignee: Not set
Due date: Not set
Progress: Not set
Notes: Not set

Show new members the past records

Category: New member
Assignee: Not set
Due date: Not set
Progress: Not set
Notes: Not set

☐

This session's record is filled in and its status set to finished.

☐

The next session's topic and presenter are decided.

☐

The next session's date and venue are announced.

Recurring meetup log