- What to bring
- Gloves and water
- Category
- Personal
- Quantity
- 1
- Assignee
- Empty
- Packed
- Unchecked
Gatherings & events · Volunteering
Neighborhood volunteering: prep to wrap-up
When a small volunteer group splits up prep, on-site work, and cleanup
Only you can see the new document. Checks and statuses start empty, and share links, polls and surveys open when you publish them yourself.
Neighborhood volunteering: prep to wrap-up
- Activity date and time
- Not set
- Place
- Not set
- Participants
- Not set
- Organizer contact
- Not set
Start with the purpose of this activity and the on-site instructions.
About this activity
First, check the purpose of this activity and the guidelines to follow on site.
Purpose: we do [what, for whom].
•
Follow the organizer's instructions first, and stay within the assigned area.
•
Be sure to bring safety essentials like gloves and comfortable shoes.
•
Take photos only where it's allowed.
Pack what you need
List what each person brings and what's shared.
| What to bring | CategoryLabels | QuantityNumber | AssigneeAssignee | PackedCheckbox |
|---|---|---|---|---|
| Gloves and water | Personal | 1 | Empty | Unchecked |
| Bags and tongs | Shared | 5 | Empty | Unchecked |
| Vests and signs | Provided by organizer | 1 | Empty | Unchecked |
| First aid kit | Shared | 1 | Empty | Unchecked |
- What to bring
- Bags and tongs
- Category
- Shared
- Quantity
- 5
- Assignee
- Empty
- Packed
- Unchecked
- What to bring
- Vests and signs
- Category
- Provided by organizer
- Quantity
- 1
- Assignee
- Empty
- Packed
- Unchecked
- What to bring
- First aid kit
- Category
- Shared
- Quantity
- 1
- Assignee
- Empty
- Packed
- Unchecked
Prep · activity · cleanup
Split the work into prep, running the activity, and cleanup, and agree on who will see each task through.
Prep · activity · cleanup
| To do | Stage | Assignee | Priority | Done | Notes |
|---|---|---|---|---|---|
| Check on-site instructions | Prep | Not set | Not set | Unchecked | Check the organizer’s guidelines first |
| Sort out activity supplies | Progress | Not set | Not set | Unchecked | Use approved supplies only |
| Check everything is wrapped up | Cleanup | Not set | Not set | Unchecked | Tidy the space and tools you used |
| Tell participants where to meet | Prep | Not set | Not set | Unchecked | Announce the time and place once more |
| Report results to the organizer | Cleanup | Not set | Not set | Unchecked | Share headcount and how much was done |
- Stage
- Prep
- Assignee
- Not set
- Priority
- Not set
- Done
- Unchecked
- Notes
- Check the organizer’s guidelines first
- Stage
- Progress
- Assignee
- Not set
- Priority
- Not set
- Done
- Unchecked
- Notes
- Use approved supplies only
- Stage
- Cleanup
- Assignee
- Not set
- Priority
- Not set
- Done
- Unchecked
- Notes
- Tidy the space and tools you used
- Stage
- Prep
- Assignee
- Not set
- Priority
- Not set
- Done
- Unchecked
- Notes
- Announce the time and place once more
- Stage
- Cleanup
- Assignee
- Not set
- Priority
- Not set
- Done
- Unchecked
- Notes
- Share headcount and how much was done
On-site roles
For each role, decide how many people are needed and who takes it.
| Role | People neededNumber | AssigneeAssignee | AssignmentStatus |
|---|---|---|---|
| On-site guidance and headcount | 1 | Empty | Empty |
| Handing out and collecting supplies | 2 | Empty | Empty |
| Activity notes and photos | 1 | Empty | Empty |
| Final cleanup | 2 | Empty | Empty |
- Role
- On-site guidance and headcount
- People needed
- 1
- Assignee
- Empty
- Assignment
- Empty
- Role
- Handing out and collecting supplies
- People needed
- 2
- Assignee
- Empty
- Assignment
- Empty
- Role
- Activity notes and photos
- People needed
- 1
- Assignee
- Empty
- Assignment
- Empty
- Role
- Final cleanup
- People needed
- 2
- Assignee
- Empty
- Assignment
- Empty
Looking back after the activity
Please answer briefly once the activity ends. We'll use it when preparing the next one.
Neighborhood volunteering: prep to wrap-up
How satisfied were you with today's activity? *
From 1 to 5
Number
What went well?
Long answer
What should we change next time?
Long answer
Can you join the next activity too?
People can take part once the owner publishes it in the new document.- Yes
- Depends on my schedule
- It'd be hard for me
☐
Shared the organizer's instructions and safety rules with everyone.
☐
Every role has someone assigned.
☐
Tidied and checked the space and tools we used.
☐
Read the reflection answers and noted what to carry into the next activity.