- Format
- Activity
- Assignee
- Not set
- Minutes
- 40
- What to say
- Prepare an activity newcomers can join too
Gatherings & events · First meetup guide
First club meeting guide
When newcomers need to understand what the group is for and how to take part
Only you can see the new document. Checks and statuses start empty, and share links, polls and surveys open when you publish them yourself.
First club meeting guide
- Meeting date and time
- Not set
- Place
- Not set
- Expected headcount
- Not set
- Progress
- Not set
Rewrite the opening line that introduces the group so it fits yours.
First time here?
Give newcomers a short rundown of what they can do today.
Our group is for doing [what] together. Today, let's get to know each other and give it a small try.
•
Nothing to bring. Just come as you are.
•
It's fine to leave early. Just let the host know in advance.
•
Ask anything, anytime.
How the first meeting goes
Plan the intro, a small shared activity, and how to join next time as one continuous flow.
How the first meeting goes
| Step | Format | Assignee | Minutes | What to say |
|---|---|---|---|---|
| Try something small together | Activity | Not set | 40 | Prepare an activity newcomers can join too |
| How to join next time | Wrap-up | Not set | 10 | Explain how to find out about the next meeting |
| Getting to know each other | Self-introduction | Not set | 15 | Name and one line on why you came |
| Group intro | Talk | Not set | 10 | Briefly introduce today’s goal |
- Format
- Wrap-up
- Assignee
- Not set
- Minutes
- 10
- What to say
- Explain how to find out about the next meeting
- Format
- Self-introduction
- Assignee
- Not set
- Minutes
- 15
- What to say
- Name and one line on why you came
- Format
- Talk
- Assignee
- Not set
- Minutes
- 10
- What to say
- Briefly introduce today’s goal
What to prepare and who's in charge
Share out the handouts and room setup needed for the first meeting.
| What to prepare | CategoryLabels | AssigneeAssignee | PrepStatus |
|---|---|---|---|
| Directions and entrance sign | Guide | Empty | Empty |
| Name tags and pens | Materials | Empty | Empty |
| Seating and screen | Space | Empty | Empty |
| Simple drinks and snacks | Snacks | Empty | Empty |
- What to prepare
- Directions and entrance sign
- Category
- Guide
- Assignee
- Empty
- Prep
- Empty
- What to prepare
- Name tags and pens
- Category
- Materials
- Assignee
- Empty
- Prep
- Empty
- What to prepare
- Seating and screen
- Category
- Space
- Assignee
- Empty
- Prep
- Empty
- What to prepare
- Simple drinks and snacks
- Category
- Snacks
- Assignee
- Empty
- Prep
- Empty
Ask the newcomers
Please answer briefly after the meeting. We'll use it to make the next one more comfortable.
First club meeting guide
How did you hear about the group?
- A friend told me
- Online search
- Bulletin board or notice
- Other
What was the best moment today?
Long answer
Would you like to join the next meeting too? *
People can take part once the owner publishes it in the new document.- Yes
- I'll think about it
- It'd be hard for me
How to join next time
Write out, step by step, how to check on the next meeting and join it.
1.
The next meeting date is in the document details of this document.
2.
Let the host know by the day before whether you're coming.
3.
If there's an activity you'd like to do together, suggest it in the program list.
☐
Rewrote the group intro to match our group.
☐
Set an owner and a time for each step.
☐
Read the newcomers' answers and applied them to the next meeting.